Archive for the ‘Business tools’ Category

Business Postcard Marketing

Post cards are not a marketing tool of the past. However, postcard marketing must be understood and you need to understand options and how to make the right choices. You also need to understand what a postcard campaign is supposed to do for you.

Obviously, you would like for a postcard campaign to produce sales and this is a best case scenario. However, if sales is your measure for success you may be disappointed by the results you get. Keep in mind that every piece mailed can potentially create brand exposure and increased brand recognition. The role of the postcard is really three and in this order of priority: branding, lead generation and direct sales. As a direct sales tool the post card only works when you have a highly targeted list. The best targeted list also knows your brand well enough to make a decision to buy. Post cards work well to generate leads. You simply need to grab the recipients interest and direct them to share contact information for some value you can offer. However, postcards work best when you focus results on brand building. If your postcards aren’t clearly defining your brand you are losing the greatest value they have to offer.

For strong brand building through a postcard campaign remember three simple rules.

1. Make sure every postcard contains a graphic illustration of your brand. Hopefully your branding strategy includes an icon, logo or mascot.

2. Clearly define the value of doing business with your brand. There may be a thousand others out there offering what you offer; how does your brand do it better or bring more value to the customer.

3. Make exploring your brand easy and convenient. Include links to your web presence, contact information, diverse resources they can use and a special offer to increase  their interest in getting to know you. The best special offer for this is free.

 I recommend at least two calls to action on every piece:

The first is the offer. Make an offer that will grab attention. You might consider, Free Lifetime Coaching. Free Lifetime Coaching may seem too good to be true, so you may need to validate the offer. I will cover the amazing offer later in this post.

The second is the request. By the request I mean an invitation for the recipient to pass the postcard on to anyone who may find your offer interesting. Include a line that simply says, “Be a Hero, pass this postcard on to your business colleagues.” can get the job done. You may be surprised at the number of times a piece is passed along simply because you gave the idea.

One question you may ask is, what size postcard should I mail? This is a valid question. When considering postcard size you need to think about at least three questions:

How much do I need to say?

                If your offer is pretty amazing you may need more copy to make it believable. You may need to answer a few reader objections. Therefore you need more space.

What is the direct mail competition for your market?

                If the competition to grab your reader’s attention is high you need to stand out and a larger piece may be the right solution.

How much are you ready to spend?

                A four by six postcard will cost 28 cents standard postage while a six by eleven postcard will cost  44 cents. Getting creative may allow you to create outstanding copy and graphics that will get the smaller card read.

All that said here are some critical components of a well read postcard campaign.

Bold Headline

Make it bold so it pops off the page. Use light colors on dark backgrounds and darker colors on light backgrounds. But nothing is more important than the headline message.

Your headline must speak to the reader’s need. If the headline grabs them where it hurts they will read on. Once they start reading, action is a result of good copy. I have found that the best headline is an amazing offer headline. The amazing offer is of such wild value that it is nearly too good to be true. Therefore, it raises curiosity and the reader reads on. Now you must convince the reader in few words that you can deliver on the promise and call them to action.

The Offer

The offer is the most important part of your postcard design. The offer is the reason to take action or follow up with you. I can offer free coaching for a lifetime. We have the technology and resources in place to provide group interaction, live consulting sessions and email support at little cost to me or my staff. we bundle these services with one no cost personal phone call per month and have a Lifetime coaching package to offer. Disclosing how the coaching is provided is not important on the postcard.

It is important that the respondent understands that the offer is available on certain terms. Clearly define those terms to make the offer believable.

The point of Contact

Make it easy for the respondent to contact you. I would include a landing page website url. This is the best response option because you are actively engaging and dialoguing with the reader. Another might be the leave a message response. Invite the reader to simply call a number and leave a name and email address for more information. This approach is great for busy people on the go. Using both will increase your response. Remember, you want the reader to take action. Tell them what to do and make it easy for them to answer the call.

So, you’re an entrepreneur and own your own business. If you’ve been in business for more than seven days and served more than two customers you probably already know that there is more to business than making a sale or providing a service. there are taxes to be dealt with, licensing, documentation, legalese, lead generation and customer management. Just to name a few. If you’re like most small business owners you wear many hats. You’re responsible for inventory, sales, marketing, accounting, customer service and more. By now you have asked one question several times. Is there an easier way.

The short answer is yes. However, not usually in a single box. This article came about because I was browsing the web and found a small business toolkit that promised more, I am sure, than it could deliver. I found there were many tool kits for many business needs. All this begged an answer, what do I need in my toolkit as a small business owner.

I am going to narrow this article down to the three must have tools to keep you in business  while also having a life. The minimum tools you must have include: Customer Relationship Management or CRM, Invoicing or billing, and communication.

Let’s start with the communication. It is critical that you be available to answer customer and potential customer questions when they want answers. Unfortunately, you don’t likely have the resources or time to be available at all times. This is where a strong communication strategy and tools come in handy.

Your communication strategy should include three tools: Web presence, voicemail and literature. I recommend that all of your literature be provided online as well as hard copy.

Literature is still a valuable tool even with all the digital progress we’ve made in the past decade. I recommend that every piece of literature you might hand a customer or potential exist in digital format as well. The literature arsenal should include a detailed business brochure, business card, policies, product or service specific leaflets to inform and much more. Think about how you can make literature available and keep it handy at all times.  Making documents available for immediate access will impress many web savvy customers today. To make your documents available online you need a web site.

 Your web site should be simple, universally accessible, user friendly and loaded with valuable information. Online success is obtained with a two edged sword: search engine optimization and rich content.

 Some have called LinkedIn the new Yellow Pages. LinkedIn should also be a part of your web toolkit. there is no better way to make it easy for people to find you online. LinkedIn will automatically search engine optimize you and your business if you use it wisely.

Now that people are finding you online you will want to be virtually accessible. Voicemail is a great way to make yourself accessible even when you can’t answer the phone. Using voicemail can give your business a voice. You can use a tool like www.K7.net to setup multiple voicemail boxes, for free, to meet specific needs of customers and potentials. You might have a number customers can call for project status or updates. By simply updating the greeting daily the customer gets to hear your voice sharing relevant information they may want to know. Because they hear the information in your voice they feel connected with you and that you are really committed to them. Furthermore they can leave a message which makes them feel they can contribute. You get the messages by email and can manage the communication process without difficult to manage interrupting phone calls. A strong voicemail strategy can improve you customer relations and save you lots of time and stress.

I can help you build a stronger communication strategy and help you build it around cost free tools that will help you do business like the big dogs no matter what size your staff or budget. Just call,(724) 49BUILD or (724) 492-8453 to arrange a free consultation.

Now that you are talking to customers you need to get money out of them. The backbone of successful small business collections is having the tools to handle invoicing consistently and systematically. The software to do this can be very expensive. I have found two invoicing or billing tools you should consider for your small business toolkit. They are both free. The first I want to mention is www.zoho.com. Zoho offers Zoho invoice free for the first 5 invoice a month. If you offer a big ticket service or product this may fit your needs with little or no cost. Zoho remains very affordable when you need to manage more customers. I recommend Zoho first because they also offer other valuable tools you will want in your small business toolkit. And they work seamlessly together. another great Free tool for invoicing is www.billingboss.com. With both solutions you can have automated billing service that sharpens your image and handles balance due calculations, repeat billing, invoice reminders and even tracks overdue accounts.

Finally, the last tool I want to mention in this article is CRM. Big business has used CRM software for years with great success. The resources and affordability of modern technology make it practical for even the smallest business to automatically and systematically manage customers and contacts. With Zoho CRM I have a single stop resource for storing all of my contacts and documenting leads and potentials as they come to my attention. I can even document phone calls, schedule appointments, schedule emails to go out and start a web meeting with a client in a single click. There is no neater or more efficient way to manage your contacts. Best of all it is free for up to the first 500,000 contacts. So what’s holding you back, get started now.

The few tools I have suggested here will save you time, make you more thorough and create more opportunities for you. I am interested in growing your business momentum. My team and I are constantly researching better and cost effective ways for you to manage your business. Make www.charlesspeaks.com your first resource for small business guidance.